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Publishing a Power BI report allows you to share your insights with others in your organization. Here’s a step-by-step guide on how to do it:
Step 1: Open Your Report in Power BI Desktop
First, open the Power BI report you want to publish in Power BI Desktop. If you don’t have Power BI Desktop installed, you can download it from the official Microsoft website.
Step 2: Sign In to Power BI
Click on the “Sign In” button located at the top right corner of the Power BI Desktop window. Enter your Microsoft account credentials and sign in.
Step 3: Publish Your Report
Once your report is saved, click on “File” in the top menu, then select “Publish” > “Publish to Power BI”.
Step 4: Choose a Destination
You’ll be asked to choose a destination for your report. You can choose to publish your report to “My Workspace” or to any other workspaces you have access to.
Tip: Testing your report? "My Workspace" is fine, as this is your personal area.
Warning: Sharing your report? "My Workspace" is not recommended.
Instead, share to a workspace where similar info is held, so your audience have a single, central source of insights.
Want a separate workspace for your reports, but don't have one yet? We've got your back!
Step 5: Wait for the Publishing Process to Complete
After you’ve chosen a destination, Power BI will start publishing your report. This may take a few moments. Once the publishing process is complete, you’ll see a success message.
Step 6: Access Your Published Report
You can now access your published report on the Power BI service. Simply navigate to https://app.powerbi.com, sign in with your Microsoft account, and you’ll find your report in the workspace you published it to.
Remember, only people who have access to the workspace where you published your report will be able to view it. If you want to share your report with others, you can either add them to the workspace, or you can share the report directly with them using the “Share” button in the Power BI service.