Sharing is caring 💖
Sharing Power BI online reports is a great way to collaborate with others in your organization. Here’s a step-by-step guide on how to do it:
Step 1: Sign In to Power BI
First, navigate to the Power BI service at https://app.powerbi.com and sign in with your Microsoft account credentials.
Step 2: Open Your Report
Once you’re signed in, navigate to the workspace that contains the report you want to share. Click on the report to open it.
Step 3: Click on the Share Button
With the report open, click on the “Share” button located at the top left corner of the screen.
Step 4: Enter Recipient Details
In the “Share report” pane, enter the email addresses of the people you want to share the report with. You can also choose whether recipients can share the report with others and whether they can build new content with the report’s data.
Step 5: Add a Message (Optional)
You can add a message that will be included in the email notification to the recipients. This is optional but can be useful to provide context about the report.
Step 6: Share the Report
Click on the “Share” button at the bottom of the “Share report” pane. An email notification with a link to the report will be sent to the recipients.
Remember, only people who have a Power BI Pro license or who are in the same organization as the report’s workspace can view the shared report. If you want to share reports with others outside of your organization, consider publishing to the web or exporting to PDF or PowerPoint.
Happy sharing!